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State offers advice for Campbell schools
The auditor recommended some improvements.
CAMPBELL — The state auditor’s office has made several recommendations to the Campbell School District after auditing its records for fiscal years 2007 and 2008.
The auditor issued two management letters, which are letters that make recommendations on how better to comply with state laws, contracts and grant agreements.
In a letter for 2007, the auditor said there were six instances of fundraiser money that totaled $13,880 not being turned in to the district in a timely manner.
Campbell Treasurer Nora Montanez said the district will make it clear to all student-activity advisers that if they collect more than $1,000, it has to be turned in within 24 hours.
The auditor also said that in 2007 and 2008, the district had several instances of expenditures exceeding appropriations in special-revenue accounts.
Montanez said those accounts are for school programs that are funded by grants, such as literacy or preschool programs.
Auditor spokeswoman Emily Frazee said it’s a bookkeeping issue rather than one of overspending.
Montanez said that the district was still spending 2007’s grants to pay bills into July and August, after the fiscal year ended June 30.
“They are lumping all the bills we haven’t paid yet with 2007,” she said.
She said the auditor’s office recommended advancing money from the district’s general fund to the special accounts for outstanding bills, paying the general fund back when the district receives funds from the grants.
Other issues in the management letters included sick-leave forms and time sheets.
The auditor’s office indicated that it couldn’t locate forms for five out of 60 leaves it chose for review.
It also said that not all time sheets were signed by a supervisor.
Montanez said the district will raise both those issues with department heads.
There was a minor finding for recovery of money in the 2008 audit.
The auditor found that because of an error on an adding machine tape, a fruit-and-vegetable vendor was overpaid $628. The vendor paid the district back in November, Montanez said.